Project Coordinator

Job Description

• Act as the primary liaison between general contractors, clients, and the ZLW project team
• Lead and participate in meetings with senior stakeholders, including on-site client meetings
• Own project budgets end to end: track spending against forecast, flag scope changes and overruns early, and keep the numbers current in Zoho Projects
• Build time-tracking reports from the project team's logged hours, and reconcile them against project financials to assess profitability
• Maintain and update tasks, timelines, and documentation in Zoho Projects
• Coordinate resources and scheduling across the project team
• Work with the other project coordinators to make sure equipment and deliveries arrive on site on schedule
• Track action items after meetings and follow through to completion
• Surface risks and delays before they become problems

Requirements

• Project management or project coordination experience, ideally in technology or construction
• Confidence in meetings with senior stakeholders and general contractors, including the ability to hold your position when scope or timelines are challenged
• Clear, professional written communication with external clients
• Strong working knowledge of project management software (Zoho Projects is an asset)
• Comfort using AI tools to streamline reporting and documentation, and an interest in improving processes rather than just maintaining them

Benefits

• $55,000 to $70,000 annually, based on experience
• Comprehensive benefits program after a three-month probationary period
• $500 annual health and wellness allowance (gym memberships, equipment, and more)
• Regular team lunches, company-wide celebrations, and holiday events
• Real room to grow: we're expanding quickly, and this role can grow with us